ARTICLE III – ORGANIZATION STRUCTURE/ADMINISTRATION 3115
organization structure | board of directors | executive director/ceo
|Policy adopted: 09/16/1981||Policy amended: 02/06/2020|
|Policy reviewed: 11/21/2019||Policy renumbered: XX/XX/XXXX|
The Executive Director/CEO has the following Bylaw mandates:
- Post on the Association’s website notice of all meetings of members, not less than ten or more than forty days, before the meeting. (see 3300)
- Maintain a record of the proceedings of the Association and of the Board of Directors.
- Oversee the development and distribution of the Association’s publications.
- Oversee the Annual Conference and Exhibition.
- Serve as ex-officio on all Professional Development Committees.
- Oversee and manage the headquarters office and staff.
- Collect and disburse the monies of the Association consistent with the annual Association budget as adopted by the Board of Directors and directed by the Treasurer.
- Be the primary spokesperson for the Association with the press, legislature and other policy organizations.
- Complete such additional duties as may be assigned by the President and the Board of Directors.
Reference: Illinois ASBO Bylaws
Article VI, Section 2
ILLINOIS ASSOCIATION OF SCHOOL BUSINESS OFFICIALS
|job title: Executive Director/CEO||date created/revised: 07/2006; 02/2017; 06/2020; 07/2023|
|report to: Board of Directors||flsa classification: Exempt|
|supervises: All Employees|
The Executive Director/CEO has the following responsibilities:
A. SERVICES, OPERATIONS AND PROFESSIONAL DEVELOPMENT
- In-service new Officers, Directors, Committee Chairs and Coordinators.
- Collect and prepare reports for the membership.
- Serve as ex-officio member of all committees.
- Oversee all professional activities of the Association.
- Assist members in job placement.
- Initiate and sponsor research and scholarly writing.
- Initiate agendas and attend all Board of Directors’ meetings.
- Oversee, manage and develop the headquarters office and staff, field service representatives and governmental relations directors.
- Lead the Leadership Institute, in-tact team leadership training, leadership blog and Leadership Day.
- Serve as the Executive Director of ILSNA and oversee IASBO management agreement.
- Provide IASBO oversight to the NIU/IASBO CSBO contract program and Ed.D. contract program.
- Serve as Graduate Faculty Status as an Instructor for NIU and on dissertation committees.
- Assist SIU, UIS and Concordia University of Chicago with school finance course development and dissertation committee assignments.
- Organize regional groups, train chairs, attend and speak at each regional at least once annually regarding policy, advocacy, and Illinois ASBO events.
- Oversee the development, marketing, operation, and content of the Annual Conference.
- Assist the President in the selection and contracting of Annual Conference keynotes.
- Lead/facilitate the Board of Directors in the Association Strategic Planning Process/Board Retreat
- Oversee the execution and report at each Board meeting progress on Strategic Plans and SMART Goals.
- Oversee the Joint Annual Conference (Triple I) content and format with IASB and IASA.
- Oversee the development of the annual budget with the Chief Financial Officer and Treasurer.
- Be responsible for all monies on a day-to-day operational basis, approve bills, invest surplus money, and approve monthly reports to be distributed to the Board of Directors.
- Ensure that an independent annual audit of accounts is conducted.
- Ensure filing of all financial reports required by the U.S. Treasury and various state agencies.
- Determine all association staff salaries, titles, roles, and organizational reporting with the Chief Financial Officer.
- Oversee all contracts and legal reviews with the Chief Financial Officer.
- Award all grants and scholarships through the Foundation.
- Oversee all non-dues programs.
- Allocate pCard rebates in conjunction with the IASBO/BMO agreement.
C. COMMUNICATIONS AND MARKETING
- Oversee the development and publication of all printed and online content and social media communications including, but not limited to website, UPDATE, Insider, and P2P.
- Have a personal social media presence related to leadership and advocacy.
- Oversee all notices, announcements, calls to action and legislative alerts to members.
- Facilitate and lead the Editorial Advisory Committee and the Delegate Advisory Assembly
- Recruit and edit all articles for the Journal of School Business Management
- Be the primary spokesperson to ad hoc committees, regional groups and Professional Development Committees.
- Lead the Foundation Governing Board and marketing of the Foundation.
- Speak at IASBO, ASBO International and IASA conferences and regional meetings.
- Develop and facilitate Lunch & Learn sessions, micro-credentials and other online content.
- Serve as the primary policy contact to the ISBE and legislature/governor.
- Testify in legislative hearings on issues related to school business/funding/finance/operations.
- Oversee all marketing plans, branding and campaigns in conjunction with the CFO and Director of Marketing.
- Encourage and promote membership and oversee the development of membership marketing materials, renewal campaigns, and onboarding.
- Ensure that membership lists are up to date.
E. BOARDS AND NON-DUES RESPONSIBILITIES
- Serve on or lead the following committees/Board of Directors/Board of Trustees/programs:
- Advocacy Board Committee
- Delegate Advisory Assembly (DAA)
- Service Associate Advisory Committee (SAAC)
- IEC Powered by Future Green (Board and Marketing Agreement)
- Illinois School District Liquid Asset Fund Plus (ISDLAF+) (Trustee and Marketing Agreement)
- Illinois School Employee Benefit Consortium (ISEBC)
- Illinois Metropolitan School Employee Benefit Program (MSEBP)
- Illinois ASBO PCard Program (Manage, negotiate, distribute rebates)
- Act as the agent for incorporation papers, including the legal address of the Association.
- Prepare corporate records and ensure filing of tax returns.
- File legal papers such as exempt corporate act, social security, and sales tax.
- Oversee all correspondence for legal review of contracts, policies, handbooks, etc.
- Serve as the Association’s official representative to similar educational organizations in the state, including, but not limited to, IASA, IASB, IPA, IASPA, ED-Red, SCOPE, LUDA, IAASE, IGFOA, etc.
- Appoint IASBO representatives, participate, and monitor state-wide task forces including the Professional Review Panel for EBF.
- Serve as liaison to the Executive Directors of other state ASBO organizations.
- Promote school business management with institutions of higher learning.
- Represent the Association at local, state, and national meetings.
Assist, lead or serve the ASBO International Executive Director Group, Large Affiliate Group and Chair the annual Midwest Affiliate meetings.
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