School Business Administrator/Board Secretary, East Orange, NJ

Job Description

School Business Administrator/Board Secretary
Position

REPORTS TO: Superintendent of Schools
RESPONSIBILITIES:

1. Attends Board meetings, prepares Board meeting notices, Board agendas, and
   minutes, and prepares such reports for the Superintendent as requested.
2. Assists in the determination of types of building renovation, and construction
   programs needed in the schools and makes appropriate recommendations to the
   Superintendent.
3. Reports on the status of District financial programs and services.
4. Serves as a resource person during the budget development and budget
   monitoring process to all building principals and directors.
5. Supervises the business department’s work of processing and completing certain
   business activities as well as planning for themain expansion of all school facilities.
6. Keeps the Superintendent informed about the needs of the school district in the
   areas of budget development, budget management, construction and renovation.
7. Prepares state reports and claims as required.
8. Assists with budget development and long-range financial planning.
9. Develops, implements, and monitors a written program for the systematic
   inventorying and purchasing of supplies, materials, and equipment.
10. Develops and supervises a program for budget and budget control.
11. Administers, through the food services director, the cafeteria services and the
    school lunch program.
12. Establishes and supervises a program of accounting and reporting for the financial
    affairs of the district.
13. Supervises data processing procedures to provide management information, evaluation techniques, and long-range forecasts.
14. Supervises personnel in the business department.
15. Serves as a consultant on any grant proposal originating in the district.
16. Interprets the business area of educational programs to the community at large.
17. Manages the district’s real estate and insurance programs.
18. Supervises the development of monthly and annual financial reports as required.
19. Consults with the Superintendent and district personnel on questions relating to the district’s business affairs.
20. Serves as a liaison between the business office and city finance departmental personnel.
21. Performs such other duties and assumes such other responsibilities as the

QUALIFICATIONS:

1. Valid New Jersey Certification in School Business Administration
2. A Master's Degree or its equivalent from an accredited institution.
3. A minimum of five years of experience in fields related to the areas of expected
   performance
4. At least one year of experience in a supervisory capacity
5. Knowledge of and demonstrated ability to perform in areas of responsibility
6. Required criminal history background check and eligibility to work in the United
   States
7. All applicants must meet NJ Residency requirements as per “New Jersey First
   Act,” , N.J.S.A. 52:14-7 (L. 2011, Chapter 70)
8. Must be able to perform the essential functions of the position satisfactorily.
   Reasonable accommodations may be made to enable individuals with disabilities
   to perform the essential functions
9. Alternatives to the above qualifications may be substituted as deemed
   appropriate by the Board of Education

EMPLOYMENT

The Physical Abilities and Other Conditions of Continued Employment listed in this section are representative but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Continued Employment, which may be required of this position. The East Orange School District encourages persons with disabilities who are interested in employment in this class and need reasonable accommodations to contact the Division of Labor Relations and Employment Services.

Vision: (which may be corrected) to read small print; view a computer screen for
prolonged periods
Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy
conditions
Speech: to be understood in face-to-face communications; to speak with a level of
proficiency and volume to be understood over a telephone
Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small
objects; manipulate fingers, twist and bend at wrist and elbow; extend arm to reach
outward and upward; use hands and arms to lift objects; turn, raise and lower head
Strength: to lift, push, pull and/or carry objects, which weigh as much as 5 pounds on a
frequent basis
Environmental Requirements: encounter constant work interruptions; work
cooperatively with others; work independently; work indoors
Mental Requirements: read, write, understand, interpret and apply information at a
moderately complex level essential for successful job performance; math skills at a high
school proficiency level; judgment and the ability to process information quickly, learn
quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in
order of importance; copy, compare, compile, and coordinate information and records

APPLICATION PROCEDURE:
Qualified applicants are invited to file applications and credentials via Applitrack at:

https://www.applitrack.com/eosd/onlineapp/

SELECTION PROCEDURE:

1. Review of credentials submitted in the District’s digital candidate
   submission portal by the HR Department Lead or the designee identified
   by the Superintendent of Schools.
2.  An oral screening interview to confirm an applicant’s qualifications and
   aptitude for the position.
3. A group of District professionals with links to the Business Administrator’s responsibilities will serve as an interview panel for the candidates.
4. The Superintendent of Schools will conduct the final interview and recommend a finalist for the Board of Education’s consideration.
5. The appointment of a person is the responsibility of the Board of Education and will be made in compliance with Board policies related to the appointment of professional personnel.

TERM OF EMPLOYMENT:
Twelve (12) month work year

SALARY RANGE:
$165k – $185k  

Application Deadline: 3/21/25