Business Administrator

Job Description

NEW HAMPSHIRE PUBLIC SCHOOLS
SCHOOL ADMINISTRATIVE UNIT #1
CONTOOCOOK VALLEY SCHOOL DISTRICT
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POSITION TITLE:              Business Administrator (BA)

SUPERVISOR:                     Superintendent of Schools

QUALIFICATIONS:
Certification or certifiable as a School Business Administrator
Master’s Degree from an accredited educational institution in Business Education Administration, Finance, or Accounting and/or raining and/or experience in school business management, including at least 3 years in a supervisory capacity.
Experience in public school administration preferred.
A knowledge of applicable RSA’s and regulations as it relates to the total range of financial planning and reporting within a school business setting
Demonstrated ability to actively participate in district wide strategic planning.
Financial, information systems, and facilities experience preferred

SUMMARY:
This position is responsible for the planning, administration and conduct of the business affairs of SAU #1, in accordance with state laws, policies and practices of the School Board and the direction of the Superintendent of Schools.  The BA is responsible for the continuous review of and recommendations for change in the business policies of the district, for the direction and administration of other assigned projects, for the developing and staffing of these functions in accordance with SAU #1 Board policies and the direction of the Superintendent.

DUTIES AND RESPONSIBILITIES:
Skills & Abilities
Problem Solver
Interpret and monitor various financial statements
Effective public relations skills
Expertise in Systems Thinking
Analyze data
Strategic planning
Use effective interview techniques
Demonstrate written and oral communication skills
Knowledge of effective budgeting practices
Knowledge of local, state, and federal financial reporting requirements, including GASB AND GAAP
Budgeting
Financial management, control, and reporting of all funds within the District
Establish and implement budgetary guidelines
Compile all relative statistical data for the preparation of the annual budget
Develop the annual budget timeline
Prepare all budget development documents as required
Review, revise, and recommend applicable policies and procedures
Interpret and supervise the expenditures of all approved budgets
Arrange for annual audits, prepare all documentation for, and comply with all audit requests
Process all applicable state reports, including the MS26 (Posted Budget), MS22 (Report of Appropriations Voted), and MS25 (Annual Expenditure Report)
Financial Accounting
Classify, report, and analyze all financial records of the District
Perform monthly expense and revenue projections
Develop and implement financial and accounting policies and procedures that meet all local, state, and federal requirements, including GAAP and GASB
Assume responsibility for all audit requirements, including maintaining fixed asset schedules and inventories
Supervise, record, and evaluate the District’s debt service program
Develop and implement a records retention policy that meets legal requirements
Review, revise, and recommend applicable policies and procedures
Responsible for and supervises Payroll, Accounts Payable and Grant funding.
Responsible for all Bond related actions
Purchasing
Establish and administer the procedure and practice for all purchasing requirements of the District
Prepare bid specifications and requests for proposals for goods or services in accordance with District policies and state regulations as necessary
Review, revise, and recommend applicable policies and procedures
Facilities
In conjunction with the Facilities Director, develop and implement a Facilities Maintenance Plan that meets state and federal guidelines
Develop and maintain capital asset schedules and inventory
Develop and implement the District’s Capital Improvement Plan
Assume reporting responsibility for all facilities management operations
Review, revise, and implement energy management programs
Develop and implement a plan to improve responsiveness and effectiveness of central maintenance services provided to the schools
Review, revise, and recommend applicable policies and procedures
Risk Management
Manage the District’s Risk Management and Joint Loss Safety Programs
In conjunction with appropriate parties, provide in service programs related to risk management as necessary
Review, revise, and recommend applicable policies and procedures
Student Transportation
Support the student transportation system
Assess the limitations and cost of student bus proposals
Procure transportation services
Comply with transportation related legal and contractual provisions
Food Service
In conjunction with the Food Service Director, maintain general supervision and evaluation of the program
Assess the cost of food service proposals.
Comply with food service related legal and contractual provisions.
Assist with the efficient operation of the food service program.
Support Services
Assume responsibility for the reporting of food service operations
Make recommendations concerning purchases, accounting, and inventory as necessary
Review, revise, and recommend applicable policies and procedures
Assume responsibility for the coordination of school transportation services, including request for proposals and contract implementation
Review, revise, and recommend applicable policies and procedures
Other Duties and Responsibilities
Participate as an active member of the SAU Leadership Team
Serve as a resource person to the Superintendent and/or those directly involved in, or   concerned with, bargaining and negotiation processes.
Maintain regular liaison and communication with NH DOE officials and other state agencies concerned with the financial matters of the District matters.
Maintain effective relations with, and act as a resource for School Board, Selectmen’s Advisory Committee, other elected officials, staff, students, vendors, public agencies, media, private organizations and the public
Administer district insurance providers of such coverage as Health, Dental, Life, Disability, and Liability for staff and property
Perform other tasks or services as may be assigned by the Superintendent
May be appointed by the School Board as Board Clerk.
Evaluation & Professional Growth
The individual in this position is expected to participate in the professional growth and evaluation process in accordance with the District procedures. Certification must be maintained.  The Superintendent will conduct an annual summative evaluation of Business Administrator’s performance.

ADA MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED:

Occasionally reaching.  Extending hand(s) and arm(s) in any direction.
Seldomly standing.  Particularly for sustained periods of time.
Occasionally walking.  Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
Frequently fingering.  Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
Frequently grasping.  Applying pressure to an object with the fingers and palm.
Seldomly feeling.  Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
Frequently talking.  Expressing or exchanging ideas by means of the spoken word.  Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
Frequently hearing.  Perceiving the nature of sounds at normal speaking levels with or without correction.  Ability to receive detailed information through oral communication, and to make the discriminations in sounds.
Frequently repetitive motion.  Substantial movements (motions) of the wrists, hands, and/or fingers.
Sedentary work.  Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The worker is required to have close visual acuity to perform an activity such as:  preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)